Human Resources Generalist
SUMMARY:
Under the supervision of the Human Resources Director, the incumbent provides support and generalist assistance in the administration of all Human Resources functions for the City of Fountain employees.
General Purpose
The general purpose of the position is to provide support to the City of Fountain employees, with the guidance of the Human Resources Director, in all functions pertaining to general Human Resource issues.
ESSENTIAL FUNCTIONS:
- Maintains and supports a positive, collaborative culture within the City organization as a whole, fully embracing the cultural and values statements espoused by the City.
- Maintains confidentiality of information gained in the course and scope of the position.
- Establishes requisitions for open positions within the City using the City’s ATS. Monitors and reviews applications for minimum qualifications. Make all needed communication with applicants.
- Arranges and participates in interviews by coordinating schedules with management and candidates.
- Conducts New Employee Orientations, assuring a positive on boarding experience.
- Assists with facilitation of pre-employment background investigations and drug tests and other pre-employment testing as required by various departments.
- Prepares and processes Personnel Action Forms (PAF) for payroll changes and new hires in a timely manner to ensure all approvals are obtained.
- Assists other HR department staff in maintaining personnel files, benefit files, medical files, FMLA files, workers’ compensation files, background investigation files and I-9s; assuring accuracy, compliance and confidentiality.
- Assists other HR department staff in the organizing and recording of changes for the City’s annual open enrollment for employee benefits.
- Advises current and new employees regarding benefit options and ensures required paperwork is completed timely and entered at hire, open enrollment and during qualifying events; and, provides payroll documentation to Payroll/Finance departments.
- May assist employees with resolving benefit coverage problems.
- Works with managers to ensure annual and probationary period evaluations are completed.
- Assists in providing annual and periodical training for employees.
- May administer Apprentice Linemen Testing as requested.
- May process and accurately track and file Workers’ Compensation first report of injury; schedules first appointments; follows up on open cases as needed.
- Tracks employees’ DOT/CDL Physicals and Driver Licenses. May schedule drug screens and physicals, report updated medical certification to Department of Revenue (DOR), facilitate quarterly random drug screens and run annual Federal Motor Carrier Safety Administration (FMCSA) clearinghouse checks.
- May process or prepare check requisitions, invoices, and purchase orders.
- Proctors Fire exam testing (promotional and certifications.)
- May work with the Department of Labor (DOL) for Electric Lineman Apprentices for certification (in addition to testing).
- May be HR Generalist for either Fire and Police:
- Coordinates background, CVSA, physicals, and drug screens. (And psychological evaluations for Police only.)
- Reviews background and CVSA packet for completion and missing information.
- Schedules swearing in for hire.
- Establishes and maintains effective working relationships with citizens and co-workers.
Other Duties and Responsibilities
- Responds timely to employee verification requests from outside entities.
- An active member of Diversity Team, Wellness Committee and Employee Advisory Group.
- Completes unemployment paperwork and participate in hearings as needed.
- May require use of personal vehicle to visit worksites.
- Performs other duties and special projects as requested by supervisor.
MINIMUM QUALIFICATIONS:
Education and Experience
- Requires an Associate's Degree or specialized courses/training or work experience that is equivalent to the satisfactory completion of two years of college in Business, Human Resources, or closely related field.
- Requires four years' experience working in human resources or closely related experience.
Certificate or licenses
- Requires a valid Colorado driver's license.
Other Requirements
- Knowledge of FMLA, ADA, Workers Compensation, and CDL record keeping regulations
- Knowledge of insurance benefits, and how to navigate through employee concerns and problems
- Considerable knowledge of modern office methods and machines
- Knowledge of Excel, Word, and Outlook
- Ability to obtain the following ICS Certifications: IS100 & 700.
- Ability to obtain an HR certification: SHRM-CP, and/or PHR, and/or IPMA HR-CP.
SUPPLEMENTAL INFORMATION:
Tools and Equipment Used
Handles or uses computers or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items.
Physical Demands
Performs light work that involves walking or standing some of the time and involves skill, adeptness, and speed in the use of fingers, hands or limbs on repetitive operation of electronic office machines within moderate tolerances or limits of accuracy.
Work Environment
The work environment characteristics described herein are representative of those an employee may encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
Impact of Errors
The impact of errors is moderately serious – affects the work unit and may affect other units or citizens.
Communication Requirements
Reads journals, manuals, and professional publications; speaks informally to groups of co-workers, staff in other organizational agencies, the general public, people in other organizations, and presents training; composes original reports, training, and other written materials, using proper language, punctuation, grammar, and style.
Judgment Requirements
Responsible for the actions of others, requiring almost constant decisions affecting co-workers, employees, citizens, or others in the general public; works in a moderately fluid environment with guidelines and rules, but frequent variations from the routine.
Complexity of Work
Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.
All job descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been included. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the position. In no instance, however, should the duties, responsibilities, and requirements be interpreted as all-inclusive. Supervisors as deemed appropriate may assign additional functions and requirements.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which may pose undue hardships on the organization.
This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the need of the employer and requirements of the job change.