Program & Marketing Assistant (@ Westown Association, BID #5)
Program & Marketing Assistant at Westown Association, BID #5 in Milwaukee, WI - shared by Jobs That Help as a third party
Job Type Details: Full-time, professional, salaried position
The Program & Marketing Assistant at the Westown Association is a full-time, professional, salaried position focused on the support of the overall Westown operation. This individual reports to the Executive Director, but also provides support to the Marketing & Events Coordinator, board of directors and committees.
DESCRIPTION
Essential duties and responsibilities include, but are not limited to the following:
Assist the Marketing & Events Coordinator with general marketing and events tasks that may include:
- Preparing social media content for Facebook, Twitter, Instagram and LinkedIn
- Maintaining content on westown.org, saintpatricksparade.org and mkenightmarket.com
- Maintaining media and event contact lists
- Assistance with planning yearly membership meeting, membership mixers and special meetings as needed
- Assistance with planning tasks for special events including the Milwaukee Night Market, St. Patrick’s Day Parade and Westown Golf Open
- Day of event support for events such as the Milwaukee Night Market, St. Patrick’s Day Parade and Westown Golf Open
- General office and administration functions including answering phones, greeting guests, office maintenance, opening mail, mass mailings, filing, meeting preparation, errands and other projects as assigned by Executive Director and Marketing & Events Coordinator
- Schedule board and committee meetings, send out meeting notices and handouts and take meeting minutes
- Maintain office supplies and equipment
- Maintaining databases
- Oversee member processing
- General bookkeeping. Familiarity with QuickBooks helpful, but not required.
- Provide support for annual audits
- Ability to troubleshoot basic computer and software issues or work with IT support vendor to resolve as needed
- Representing the Westown Association at various meetings as directed by Executive Director (some may occur outside of the traditional work day)
QUALIFICATIONS
- A Bachelor’s degree from an accredited institution ***Consideration will be made for December 2021 graduates to begin on a part-time basis until after graduation.
- Strong written & oral communication skills
- Ability to work in a fast-paced environment
- Organized, detail-oriented, capable of managing multiple tasks and solving problems
- Self-starter who is energetic, outgoing & learns quickly
- Ability to work with a variety of people from diverse backgrounds
- Ability to work under and manage deadlines
- Experience with various social media platforms
- Experience with Microsoft Office programs.
- Experience with QuickBooks, Constant Contact and Adobe programs helpful, but not required
- Familiarity with downtown Milwaukee is helpful
- Ability to lift objects of various sizes and weights up to 50lbs and to be on your feet for long hours on event days.
- Ability to attend meetings and events outside the traditional workday when necessary
- Upon being hired, Westown Association will require proof of COVID-19 vaccination or for the individual to disclose a valid religious or medical reason not to be vaccinated