Program Coordinator - Criminal & Civil Justice
JOB TITLE: Program Coordinator
PROGRAM: Criminal & Civil Justice
LOCATION: Denver, Colorado/Hybrid
SALARY: $4,014 p/month
STATUS: Full-time
ABOUT NCSL:
Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge and experience to truly make a difference. NCSL’s mission is purposeful – strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission.
ABOUT THE ROLE:
NCSL’s Denver-based Criminal & Civil Justice Program (CCJ) is seeking an experienced professional with a successful history of being the administrative hub for a fast-paced, highly interconnected team. This is a critical position at the center of a team of policy professionals working on a wide range of topics that reflect the many aspects and functions of criminal and civil justice systems.
If you are well organized, self-motivated and like to be at the center of the action, this may be the position for you. Candidates should have considerable experience coordinating travel and events, purchasing and expense tracking, data entry and retrieval and updating web content. If you also have experience with budgeting and grant administration, even better.
You will join our senior program coordinator to work collaboratively with a team of eight policy staff on multiple issues and grant projects. The position reports to the director of the Criminal & Civil Justice Program, while also handling assigned functions from other staff. The CCJ team is hardworking, loyal, trustworthy and embraces and incorporates NCSL’s core values and DEI into their day-to-day activities and work culture.
This position is responsible for contributing to a culture of innovation and excellence and ensuring NCSL’s work is completed in an objective, neutral and nonpartisan manner. To be considered, candidates must live in Colorado or be willing to relocate to Colorado.
WHAT YOU’LL DO:
- Performs clerical tasks, including writing, editing and formatting documents and other communications; data entry and retrieval; scheduling and task management.
- Supports meeting planning, including correspondence with members, site planning, travel arrangements, communication with participants, virtual and on-site support, and expense reporting.
- Coordinates and/or provides technical support for in-person and online meetings.
- Makes and/or coordinates content updates on NCSL.org, including assisting with development of project databases and other resource collections.
- Acts as a liaison to legislators and legislative staff, vendors, other NCSL programs and external organizations.
- Provides exemplary customer service, including managing inbound and outbound communications with members.
- Trains and supports other NCSL staff on organizational processes and computer applications.
- Assists in producing internal program and external grant status reports.
- May compile budget and expense documents and assist in the preparation of proposals and reports.
- Performs other responsibilities as needed.
SHARE YOUR KNOWLEDGE:
May supervise one or two professional staff on an ongoing basis or serve as coordinator of a team of other professionals on a short-term project.
THE WORK ENVIRONMENT:
This position is mostly performed in an office environment, on or off-site, with prolonged periods of sitting at a desk and working on a computer. Employees routinely use standard office equipment such as laptops, printers, scanners, copy machines, and smartphones. Occasional travel by airplane, including overnights and weekends, is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
QUALIFICATIONS FOR SUCCESS:
- High school diploma or its equivalent, plus five years of progressively more complex administrative experience.
- Proficiency in computer-based functions such as Microsoft Office and Excel; familiarity with Adobe Creative Suite; ability to learn new procedures and applications.
- Ability to communicate clearly and professionally in writing and orally and discretely handle sensitive information.
- Experience working independently and collaboratively as circumstances dictate.
- Proficiency with simultaneously managing multiple tasks and deadlines.
- Competency working under deadline pressure and adapting to changes in workload.
- Superior customer service and organizational skills with strong attention to detail.
- Creative thinking and problem-solving skills.
- Ability to travel by air approximately five times per year, generally for one to three nights.
YOUR BENEFITS AT A GLANCE:
NCSL provides flexible and generous remote work options for our employees. We are committed to offering a full range of other benefits for you and your eligible family members, including domestic partners.
Our outstanding benefits include low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, generous time off plans and paid family leave, floating holidays, identity theft protection, employee assistance programs, pet insurance, paid time off the volunteer, and more! Relocation assistance provided for out-of-state candidates.
HOW TO JOIN OUR TEAM:
If you are a purpose-driven, dedicated professional looking to give as much as you get – submit your resume and cover letter by 11:59 PM MT, October 3, 2022. Learn more about working with NCSL by visiting our careers page: https://www.ncsl.org/research/about-state-legislatures/ncsl-careers.aspx. We are looking forward to receiving your application!
NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulation.