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Reports To: Chief Operating Officer
FLSA Status: Exempt
Job Family: Administrative/Professional/Technical
Pay Range: APT 4 $64,965 - $79,226
Prepared/Revised: September 8, 2022
Job Code: APT44
Work Calendar:260   
 
SUMMARY: Develop, negotiate, and administer contracts, agreements, and the acquisition aspect in new business proposals of moderate to high dollar value, risk, creativity and complexity. Create solicitations and contracts while analyzing contract estimates, negotiate specifications and statement of work, price, date of delivery and other contractual and licensing provision with suppliers. Adheres to all federal and state laws and District policies with regard to contracting, bidding and purchasing of goods. Provide strategic planning and management of District purchasing and contracting function to include ensuring that procurement processes are effective, efficient, ethical, and provide the best possible value to the District.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
  • Manage purchasing operations, and assist school administrators and other district departments to ensure all district policies and procedures are followed when purchasing materials and supplies.
  • Assist with the development and implementation of purchasing policies and procedures.
  • Communicate purchasing policies and procedures to district personnel.
  • Manage daily purchasing activities, including identifying work assignments; providing leadership in determining the proper procurement methodology; ensuring contract compliance to awarded vendors; reviewing, evaluating, and analyzing bids; monitoring procedures of major bid awards; researching life cycle cost of certain equipment; and managing, maintaining and reviewing procedures for the physical administration of all contract documents.
  • Manage all facets of the competitive bid process for the district. Includes developing all invitations to bid, providing public notification of bid opportunities, coordinating and documenting bid openings, monitoring evaluations of bids, serving as a member of the evaluation team, and awarding bids.
  • Manage the purchasing coordination for new schools and all other district facilities, including ensuring that the appropriate materials are ordered, received, and installed.
  • Provide guidance to District staff in the selection and procurement of fixtures, furnishing, and equipment.
  • Monitor vendor, agency, school, and department performance for compliance with specifications and standards, and implements corrective action or termination measure when performance is below expectations and standards.
  • Develop and maintain effective relationships with customer contracting officials to facilitate business transactions and enhance future acquisitions.
  • Provide information and support for technical purchases to project staff and District personnel.
  • Research and analyze new products, market conditions, and trends which may affect the pricing and availability of products and services.
  • Review life cycle cost analysis and cost proposal development and participate in technical proposal preparation for construction and service contracts.
  • Respond in a timely, professional, and comprehensive manner to project/client directives and requests involving contract compliance, cost proposals, insurance requirements, and other administrative procurement issues.
  • Conduct pre-bid conferences with bidders and departments. Preside at bid openings and proposal meetings.
  • Support emergency response team as needed.
  • Attend work and arrive in a timely manner
  • Perform other duties as assigned
 
EDUCATION AND RELATED WORK EXPERIENCE:

  • Bachelor's degree in Business Administration, Materials Management or a related field
  • A minimum of five (5) years of demonstrated experience in an administrative environment dealing with contracts, negotiations, public purchasing, inventory, and distribution management is required.
  • Public school experience preferred
  • Equivalent combination of education and experience is acceptable
 
LICENSES/CERTIFICATIONS:
 
  • Criminal background check
  • Valid Colorado Driver’s License
  • Certified Public Purchasing Buyer (CPPB) preferred
  • Certified Public Purchasing Officer (CPPO) preferred
 
TECHNICAL SKILLS AND KNOWLEDGE:
 
  • Ability to maintain a high standard of customer service.
  • Ability to work with a complex integrated, automated financial management system.
  • Skills in purchasing a variety of general and specialized items.
  • Technical skills in researching, comparing and purchasing supplies, materials, and equipment.
  • Ability to train employees
  • Technical writing skills to prepare clear concise specifications and reports.
  • Computer, bookkeeping, and accounting skills.
  • Ability to effectively communicate with district personnel, contractors, and vendors.
  • Ability to maintain an organized schedule and meet timelines.
  • Knowledge of district purchasing policies and procedures.
  • Knowledge of local vendors and sources of supply.
  • Operating knowledge of and experience with computers and application systems.
  • High ethical standards and ability to maintain the confidentiality of information.
  • Ability to participate and working a team environment.
  • Ability to maintain honesty and integrity in all aspects of the job.
  • Ability and willingness to adhere to attendance requirements, including regular and punctual employee presence.
  • Ability to promote and follow Board of Education policies, Superintendent policies and building, and department procedures.
  • Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
  • Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
 
SUPERVISION: None

BENEFITS: Weld RE-4 School District offers a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit-eligible employees. In addition, 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date). Paid leave is provided based on the employee's benefit eligibility status and work calendar.  To learn more about our benefits, please see the benefit schedule on our website HERE